Expense Travel :: math.ucdavis.edu

Travel expenses should be reported within 30 days of return.
Read here for more information on receipts to include.
If you are traveling on university business, you must have registered your trip, at the Global Affairs website. For international travel, you must have registered three weeks before the intended travel dates. If travel is not registered, the traveler may experience a delay or forfeiture of reimbursement of travel expenses, or a delay in the ability of UCD to provide support in the event of an emergency.

Contact Information

Name
E-mail

Are you an employee of UC Davis?

Yes.
No, I'm a Visitor/Non-employee.

For Visitor/Non-Employee Only

Once you have completed this form, and it has begun processing, you will be notified via email for an electronic signature.

Important: The address you provide should be a valid mailing address, where the reimbursement check will be sent.

US Citizen
Visitor Phone
Visitor Home Address

General Information

Date of Departure
:
Date of Return
:

Trip Registration
Trip Destination (city/state or region/country)

Purpose of Travel

Travel and Lodging Expenses

Indicate travel and lodging expenses below, choosing what type of expenses they are as appropriate, and the initial date the cost was incurred.

Airline, lodging, rental car, and registration expenses require receipts.
Other transportation expenses over $75 require receipts. (Bus, train, taxi, etc.)

Type	Date	Amount

Personal Car Mileage x $0.54 per mile
Does the car driven have liability insurance?

Lodging
Lodging Dates
Registration Fee

Other Travel/Lodging Fees or Comments

Meals and Incidentals

Amount must be entered each day for which an expense is claimed.
Maximum daily amount for domestic travel is $62, based on actual expenses.
Averaging cost across days is not allowed.
Meals and Incidentals can only be claimed if travel is overnight or longer.

Alternatively, per diem rates may be used for foreign travel, or for domestic trips longer than 30 days.
Read campus policy about Per Diem.

Date	Amount

Date	Amount

Date	Amount

Accounts and Receipts

Account to be Charged
E-mail of Account Owner (if different from submitter)

Additional Information or Comments

Please upload receipts for Airfare, Lodging, Local Transportation and Rental Car Expenses, Authorization for use of travel funds, and Flier/Agenda from Event.

Airline, lodging, rental car, and registration expenses require receipts.
Other expenses over $75 require receipts. (Bus, train, taxi, miscellaneous)
Read here for more information on receipts to include.

You may include single or multiple receipts in a single photo or scan, and/or upload electronic receipts. Please make sure the receipts are legible before submitting.

Receipt 1
Receipt 2
Receipt 3
Receipt 4

Receipt 5
Receipt 6
Receipt 7
Receipt 8

Quick Links+

Travel Expense Form

For Visitor/Non-Employee Only